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How to Use The Notary Public Notary Seal

In the local big cities and surrounding areas there are a large number of notaries that provide mobile notary service to companies and individuals. During these times of service, they sometimes come in contact with a document that is in need of a notary stamp or embossed seal. The rules are in place to provide the mobile Notary Public with instructions on how to proceed in completing a transaction like this.

A traveling Notary Public will be able to use their stamp only if the California secretary of state has issued a certificate indicating that they can use seals or embossing’s to correlate with their notary services. When a stamp is used, it needs to be clear and legible. It also needs to correspond with what the secretary of state has issued to the manufacturer for producing stamps. The notary seal must have the following characteristics about it: Be photographically reproduced when adhering to a document, must contain the state seal with “Notary Public”, contain the expiration date of the notary and the name of the notary as seen on the commission, have the identification number associated with the notary, the seal number and be a circle no greater that 2 inches or a rectangle no greater than 1.5 inches in length.

There are times when in a fingerprint is used in place of a seal for some documents, such as; deeds, power of attorney, quitclaim deed and more. In California there is very strict anti-fraud measures that a mobile Notary Public must follow using fingerprints. Another anti-fraud measure includes not being able to notarize a document that is not all the way filled out or one that has blanks. This measure as made California one of the most reliable notary public available in the United States.

A Notary Public will not use a seal often and is only required in a few circumstances. In fact, when using a seal, a stamp and signature is also required to accompany the stamp. This is yet another extra protection that California has put in place to stop illegal use of a notary seal, stamp or authorization. It is important that a mobile or stationary notary public proceed with the steps for placing a seal on the document completely. If a document is not sealed correctly, the whole document is unverified and not applicable. Also, the county recorder will not process the document.